Monthly Payroll Service

Payroll processing

Load & process new employees on payroll / HR system.

Terminate resigned/dismissed employees on Payroll /HR system

Processing of monthly changes & input (includes normal hours, overtime, loans, garnishees, commissions, shift allowances, leave forms, etc.)

Mass adjustments processed by means of electronic uploads/imports e.g. Overtime, increases,

Maintain & keep an electronic personnel file on system

Fixed term contract management

Maternities, salary calculations and UIF forms prepared.

3rd party fund administration

Monthly salary and 3rd party payments performed.

Employee leave management

Compliance

Monthly submissions: include SARS EMP201, U-filing, declarations to dept of labour.

Bi-annual submissions: include SARS interim EMP501 and IRP5's

Annual submissions: include SARS annual EMP501 and IRP5's, COIDA/RMA annual return of earnings.

Other statutory activities include application of tax numbers, tax directives in the case of retrenchments.

We also deal directly with dept of labour in the case were an terminated employee is experiencing difficulties with UIF claim.

Information Accessibility

Depending on client's needs, level of accessibility varies depended on requirement from client.

-Employee self-service (ESS) employees, managers and user type profiles can be set up using different permission and rules as required and laid out by client.

Reporting

Detailed schedule of payroll or interval variances report is provided for checking before payroll is finalised.
Standard set of pdf reports are provided once payroll is finalised.

Additional reports needed by client is added to client's process details and will be included on the basis needed.
Fund (medical, pension ex) recon reports to be shared with funds created and provided to client designated person.

Payslips /IRP's

Payroll activities and functions are performed by client and we provide a supporting role where we assistance with system setup and processing is provided where required. All input processed by client is sent to us and we perform a overall check to ensure correctly processed and included in pay run. We also file all supporting documents on employees and provide finalized payroll control reports and supporting reports from system.

S.A Payroll Outsourced Services

Full functioning payroll services.

We perform all activities related to payroll and ensure compliance is met and reporting requirements and other activities to other parties are completed. We ensure all obligated returns to payroll authorities are submitted. We distribute employee payslips and IRP5’s to staff which they will also be able to access themselves via ESS available on smartphones.

Client’s payroll functions are completely handed over to us.

Monthly Payroll Service

Payroll processing

  • Load & process new employees on payroll / HR system.
  • Terminate resigned/dismissed employees on Payroll /HR system
  • Processing of monthly changes & input (includes normal hours, overtime, loans, garnishees, commissions, shift allowances, leave forms, etc.)
  • Mass adjustments processed by means of electronic uploads/imports e.g. Overtime, increases,
  • Maintain & keep an electronic personnel file on system
  • Fixed term contract management
  • Maternities, salary calculations and UIF forms prepared.
  • 3rd party fund administration
  • Monthly salary and 3rd party payments performed.
  • Employee leave management

Compliance

  • Monthly submissions: include SARS EMP201, U-filing, declarations to dept of labour.
  • Bi-annual submissions: include SARS interim EMP501 and IRP5's
  • Annual submissions: include SARS annual EMP501 and IRP5's, COIDA/RMA annual return of earnings.
  • Other statutory activities include application of tax numbers, tax directives in the case of retrenchments.
  • We also deal directly with dept of labour in the case were an terminated employee is experiencing difficulties with UIF claim.

Information Accessibility

Depending on client's needs, level of accessibility varies depended on requirement from client. Employee self-service (ESS) employees, managers and user type profiles can be set up using different permission and rules as required and laid out by client.

Reporting

  • Detailed schedule of payroll or interval variances report is provided for checking before payroll is finalised.
  • Standard set of pdf reports are provided once payroll is finalised.
  • Additional reports needed by client is added to client's process details and will be included on the basis needed.
  • Fund (medical, pension ex) recon reports to be shared with funds created and provided to client designated person.
  • Payslips /IRP5’s

Upload Files

  • Bank Payment upload files (Nett salaries and 3rd Party payments)
  • GL upload to accounting systems
  • 3rd party file extracts in required formats

For more information view our service brochure


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